Regular tasks for each round

Round Announcement - Approx 14 days prior round start

a) create News

b) copy News details from the previous post

c) update round number

d) update match name and match name sample in the template

e) update start date in the template

f) delete tables with the matches

g) copy matches for each of the divisions from ECL/Chess960WCL Admin table into the news

h) Post News

Issue solving - any time

- monitor the Notes and Forums in the club and respond to issues raised teams, sample issues:

a) opponent is not responding the challenge -- mark in ECL Admin table, which team created the challenge

b) match was created with incorrect details -- follow-up with both admins to cancel the match and create new

c) match was created but is not appearing in http://chessteams.org -- add match manually

Match creation follow-up - approx 8 days prior match start

a) compare the list of the required matches in the News with matches tracked in http://chessteams.org

b) create new Note listing all matches, which were not created (if challenge was sent by one team, you can mark there, which team is supposed to accept the challenge)

- you can repeat above step more times depending how much time you have

Match creation last call - approx 5 days prior match start

a) if teams have not reacted to above follow-up, write a personal message to team captains

you can use templates suggested in this forum: https://www.chess.com/clubs/forum/view/wcl-admin-templates

Multiplayers and insufficient players followup - approx 2 days prior match start

a) look at https://chessteams.org/chess/multiplayers.php and identify teams with multiplayers for given round

b) create new Note ie "Teams with multiplayer issues: ... ..." and list the teams, "please inform your players that they can play only for 1 team in the competition and remove them from the roosters"

c) in http://chessteams.info filter only ECL2019 competition and use "Show open matches"="All Teams"

d) where you can see in red all teams, which doesn't have enough players

e) create Note ie "Teams not meeting minimum players criteria: ..., ... " and list the teams, "please recruit enough players to avoid the forfeit."

Round start - as soon as after round is started

a) Review all games in the round and update column F in ECL/Chess960WCL admin table if the match is forfeited due to:

- insufficient players (write the number of players too)

- not accepted challenge

- or not setup match at all by any of the admins

b) Create Note -- "ECL Round started. Forfeited matches:", list forfeited matches, "Matches and challenges can be canceled."

c) Update the same in http://chessteams.org

- in the crosstable, you will click on the required result 0:0 (double forfeit) or 1:0/0:1

d) Copy/Replace list of the matches with forfeit results into the respective forum in ECL Club.

Seasonal tasks

1) About 3 weeks ahead create registration forum for the next season

- based on the current results at http://chess.bounceme.net publish provisional setup of next season divisions

- request confirmation from all teams and confirm their contacts

- update their feedback in ECL Admin table and in the forum

- follow-up on ECL registration in ECL/WCL/CWC clubs, contact admins, who hasnt confirmed participation

- prepare the schedule for the next season

2) On cutoff date

- based on the number of registered teams setup divisional structure

- create all divisions and schedule for each division

- start :-)

Cities Core

Super Admins

Admins